School year planning and automatic timetables in one tool

Smootables is an AI-powered platform that unites multi-year planning for school programs and automatic timetable optimization. Plan several academic years ahead, then generate optimized timetables from the same data in one click.

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Multi-year planning

Timetables in one click

Mon	Tue	Wed	Thu	Fri
Eng.08:15–11:30	Workshop08:15–09:45	Networks08:15–09:45	Workshop08:15–11:30	Prog.08:15–09:45
Eng.08:15–11:30	Project10:00–13:15	Eng.10:00–11:30	Workshop08:15–11:30	Networks10:00–11:30
Workshop11:45–13:15	Project10:00–13:15	Prog.11:45–15:00	Project11:45–13:15	Eng.11:45–13:15
Networks13:30–15:00	Eng.13:30–15:00	Prog.11:45–15:00	Networks13:30–15:00	Project13:30–16:45
Prog.15:15–16:45	Networks15:15–16:45	Workshop15:15–16:45	Eng.15:15–16:45	Project13:30–16:45

Multi-year planning

Timetables in one click

Mon	Tue	Wed	Thu	Fri
Eng.08:15–11:30	Workshop08:15–09:45	Networks08:15–09:45	Workshop08:15–11:30	Prog.08:15–09:45
Eng.08:15–11:30	Project10:00–13:15	Eng.10:00–11:30	Workshop08:15–11:30	Networks10:00–11:30
Workshop11:45–13:15	Project10:00–13:15	Prog.11:45–15:00	Project11:45–13:15	Eng.11:45–13:15
Networks13:30–15:00	Eng.13:30–15:00	Prog.11:45–15:00	Networks13:30–15:00	Project13:30–16:45
Prog.15:15–16:45	Networks15:15–16:45	Workshop15:15–16:45	Eng.15:15–16:45	Project13:30–16:45

Who is it for?

Your planning team and teaching staff in one workspace

Built to improve the collaboration between school admins, planners and teachers – one place for school yearly plans, resourcing, teacher workload metrics, and timetables.

School leaders & timetable planners

Build and maintain campus- and programme-specific plans and timetables, and gather teacher feedback without scattered Excel files.

Teachers

Review plans and timetables via a shared link and see workload by year and term at a glance.

Features

What Smootables does

Every key planning stage in one system. No more separate Excel spreadsheets for annual and term plans.

Plan

Multi-year planning

Plan several academic years and terms on one visual timeline.

Optimize

Timetables in one click

Term timetables straight from the plan, with automatic optimization under your school's specific constraints.

Mon	Tue	Wed	Thu	Fri
Eng.08:15–11:30	Workshop08:15–09:45	Networks08:15–09:45	Workshop08:15–11:30	Prog.08:15–09:45
Eng.08:15–11:30	Project10:00–13:15	Eng.10:00–11:30	Workshop08:15–11:30	Networks10:00–11:30
Workshop11:45–13:15	Project10:00–13:15	Prog.11:45–15:00	Project11:45–13:15	Eng.11:45–13:15
Networks13:30–15:00	Eng.13:30–15:00	Prog.11:45–15:00	Networks13:30–15:00	Project13:30–16:45
Prog.15:15–16:45	Networks15:15–16:45	Workshop15:15–16:45	Eng.15:15–16:45	Project13:30–16:45

Analyze

Hours and cost insight

Teacher hour totals and cost estimates update from the plan automatically.

Why a dedicated planning tool?

School planning and timetabling is a huge task (Excel sheets, Word docs, or legacy tools), but the data still has to come together for timetabling. Smootables keeps yearly plans, resourcing, and scheduling in one shared system.

Better than Excel for planning

Managing plans and timetables in Excel is far from optimal – collaboration with planners and teachers is difficult and modifications can break your formulas. Smootables is built for school planning and timetabling: faster workflows, easier collaboration, fewer mistakes, clearer views, and automatic calculations.

Faster than manual placement

Still building timetables by hand? Smootables generates optimized term timetables on demand, saving your planners and teachers weeks of manual work.

Easier to use than legacy timetable tools

Most of the school timetable optimization tools are extremely complex and difficult to use. Your planners and teachers need months to learn how to use them. Smootables is built as a modern web-based solution with a heavy focus on making it as easy and fast to use as possible.

Benefits

Why schools choose Smootables

One tool for everyone

The same workflow for planners and leadership, with less confusion across the academic cycle.

Shared planning process

Managers, teachers, and planners work from the same source of truth.

AI-powered workflows

Switch to a modern tool – our AI agents carry out even large plan changes for you quickly.

Easier than Excel

Purpose-built: no formula bugs, automatic hour and cost roll-ups.

Individual pathways included

Student group-based timetables and individual learner timetables are both supported.

From plan to timetable

School programs, resourcing, and optimized timetables in one chain.

How it works

Three steps from plan to timetable

Resources & school programs
Add teachers, rooms, equipment, groups, and students. We help migrate the data into Smootables. Then add your school program offering to the platform.
Year and term planning
Place teaching units across terms in a multi-year view. Hours and cost estimates update automatically.
Timetable & optimization
Generate a term timetable in one click. The solver optimizes for teachers, rooms, equipment use and your rules. Minimize gap hours for teachers and students.

AI in daily planning

Use the built-in assistant for large plan changes or to explore resourcing options that balance workload and rooms.

European Mistral models are supported for schools that prefer EU-hosted AI options alongside major providers like OpenAI.

For example, you can ask the assistant to:

Move a module to the next academic year for selected cohorts
Suggest staffing that balances workload for chosen teachers
Copy a term plan, adjust core hours, and regenerate the timetable

Explore how Smootables can solve your school planning and timetabling challenges

Let's talk, and we'll show you how Smootables can fit your exact school planning and timetabling workflows

Module	2025–26Total 366h			2026–27Total 160h
Module	T1142 h	T2128 h	T396 h	T488 h	T572 h
Engineering & trades
Engineering fundamentals32 h
Workshop practice24 h
Systems & networks28 h

Module	2025–26Total 366h			2026–27Total 160h
Module	T1142 h	T2128 h	T396 h	T488 h	T572 h
Engineering & trades
Engineering fundamentals32 h
Workshop practice24 h
Systems & networks28 h

Module	2025–26Total 366h			2026–27Total 160h
Module	T1142 h	T2128 h	T396 h	T488 h	T572 h
Engineering & trades
Engineering fundamentals32 h
Workshop practice24 h
Systems & networks28 h

Teacher	Week 1 hours	Year tot.
J. Smith	38h / 35h	1420h / 1500h
M. Jones	32h / 35h	1280h / 1500h
A. Chen	36h / 35h	1520h / 1500h
T. Williams	28h / 35h	1180h / 1500h

Module	2025–26Total 366h			2026–27Total 160h
Module	T1142 h	T2128 h	T396 h	T488 h	T572 h
Engineering & trades
Engineering fundamentals32 h
Workshop practice24 h
Systems & networks28 h

School year planning and automatic timetables in one tool

Your planning team and teaching staff in one workspace

School leaders & timetable planners

Teachers

What Smootables does

Multi-year planning

Timetables in one click

Hours and cost insight

Better than Excel for planning

Faster than manual placement

Easier to use than legacy timetable tools

Why schools choose Smootables

One tool for everyone

Shared planning process

AI-powered workflows

Easier than Excel

Individual pathways included

From plan to timetable

Three steps from plan to timetable

Resources & school programs

Year and term planning

Timetable & optimization

AI in daily planning

Explore how Smootables can solve your school planning and timetabling challenges

Your planning team and teaching staff in one workspace

School leaders & timetable planners

Teachers

What Smootables does

Multi-year planning

Timetables in one click

Hours and cost insight

Better than Excel for planning

Faster than manual placement

Easier to use than legacy timetable tools

Why schools choose Smootables

One tool for everyone

Shared planning process

AI-powered workflows

Easier than Excel

Individual pathways included

From plan to timetable

Three steps from plan to timetable

Resources & school programs

Year and term planning

Timetable & optimization

AI in daily planning