School leaders & timetable planners
Build and maintain campus- and programme-specific plans and timetables, and gather teacher feedback without scattered Excel files.
School year planning and automatic timetables in one tool
Smootables is an AI-native platform that unites multi-year planning for school programs and automatic timetable optimization. Plan several academic years ahead, then generate optimized timetables from the same data in one click.
Who is it for?
Your planning team and teaching staff in one workspace
Built to improve the collaboration between school admins, planners and teachers – one place for school yearly plans, resourcing, teacher workload metrics, and timetables.
Teachers
Review plans and timetables via a shared link and see workload by year and term at a glance.
Features
What Smootables does
Every key planning stage in one system — no more separate Excel spreadsheets for annual and term plans.
Plan
Multi-year planning
Plan several academic years and terms on one visual timeline.
Optimize
Timetables in one click
Term timetables straight from the plan — automatic optimization under your school's specific constraints.
Analyze
Hours and cost insight
Teacher hour totals and cost estimates update from the plan automatically.
Why a dedicated planning tool?
School planning and timetabling is a huge task — Excel sheets, Word docs, or legacy tools — but the data still has to come together for timetabling. Smootables keeps yearly plans, resourcing, and scheduling in one shared system.
Better than Excel for planning
Managing plans and timetables in Excel is far from optimal – collaboration with planners and teachers is difficult and modifications can break your formulas. Smootables is built for school planning and timetabling: faster workflows, easier collaboration, fewer mistakes, clearer views, and automatic calculations.
Faster than manual placement
Still building timetables by hand? Smootables generates optimized term timetables on demand — saving your planners and teachers weeks of manual work.
Easier to use than legacy timetable tools
Most of the school timetable optimization tools are extremely complex and difficult to use. Your planners and teachers need months to learn how to use them. Smootables is built as a modern web-based solution with a heavy focus on making it as easy and fast to use as possible.
Benefits
Why schools choose Smootables
One tool for everyone
The same workflow for planners and leadership — less confusion across the academic cycle.
Shared planning process
Managers, teachers, and planners work from the same source of truth.
AI-native workflows
Switch to a modern tool – our AI agents carry out even large plan changes for you quickly.
Easier than Excel
Purpose-built: no formula bugs, automatic hour and cost roll-ups.
Individual pathways included
Student group-based timetables and individual learner timetables are both supported.
From plan to timetable
School programs, resourcing, and optimized timetables in one chain.
How it works
Three steps from plan to timetable
Resources & school programs
Add teachers, rooms, equipment, groups, and students. We help migrate the data into Smootables. Then add your school program offering to the platform.
Year and term planning
Place teaching units across terms in a multi-year view. Hours and cost estimates update automatically.
Timetable & optimization
Generate a term timetable in one click. The solver optimizes for teachers, rooms, equipment use and your rules. Minimize gap hours for teachers and students.
AI
AI in daily planning
Use the built-in assistant for large plan changes or to explore resourcing options that balance workload and rooms.
European Mistral models are supported for schools that prefer EU-hosted AI options alongside major providers like OpenAI.
For example, you can ask the assistant to:
- Move a module to the next academic year for selected cohorts
- Suggest staffing that balances workload for chosen teachers
- Copy a term plan, adjust core hours, and regenerate the timetable
Explore how Smootables can solve your school planning and timetabling challenges
Let's talk, and we'll show you how Smootables can fit your exact school planning and timetabling workflows